Welcome to encass GmbH!
We bridge the gap between pioneering technology, digital innovation, and first-class service. Yet, what truly drives us isn't just processes and algorithms—it’s the people behind them. We firmly believe that outstanding results are achieved only when personal appreciation is put into practice and every voice counts. A work atmosphere that brings out the best in each of us forms the foundation of our shared success.
An excellent organizational setup is equally essential for this success! We are seeking an administrative all-rounder for our corporate headquarters in charge of our office management, HR administration, and communications while playing an active role in shaping our efficient operations.
Your Tasks
HR Support:
- You will be responsible for digital time tracking, maintaining master personnel data, and serve as the point of contact for the team regarding administrative HR inquiries.
- You oversee the onboarding process for new team members, from contract preparation to their first day of work.
- You will handle preliminary payroll accounting and act as the liaison with our external tax advisor.
Office Organization & Operations:
- You will manage daily office operations, oversee procurement (e.g., IT equipment, office supplies etc.), and coordinate external service providers.
- You optimize internal administrative processes and keep our digital filing and document structure up to date.
- You will support the team with all matters related to mobility.
Accounting Support & Communication:
- You assist us with the monthly invoicing of our services.
- In addition, you will handle professional business correspondence with clients, suppliers, and authorities.
Your Profile
- You have successfully completed vocational training (e.g., as an Office Management Clerk or Industrial Clerk) or have a comparable professional background.
- You bring relevant practical experience in commercial administration, office management, or HR support—ideally within a dynamic service or technology environment.
- Ideally, you possess solid foundational knowledge of HR administration, time tracking, and preliminary payroll and financial accounting.
- You naturally adopt an independent, meticulous, and solution-oriented approach to work, with the ability to set priorities correctly even when tasks shift.
- Your level of reliability, absolute discretion, professional and friendly demeanor are key qualities in your personality.
- You are proficient in standard MS Office applications and have a strong aptitude for digital tools and HR systems.
- Additionally, fluency in German and a good command of English would make you the perfect candidate.
Our Offer
Genuine appreciation: People come first here—we treat each other as equals, celebrate shared successes, and value your individuality.
Flexibility & balance: Shape your workday flexibly with trust-based working hours and the option for modern hybrid work (combining home office and the workplace).
True team spirit: Experience an inspiring atmosphere within a motivated team that supports one another and connects regularly through team events.
Future & innovation: Work with state-of-the-art recruiting technologies and benefit from personalized professional development opportunities for your career.
Attractive overall package: A secure job offering performance-based compensation, modern equipment, and attractive additional benefits.
Learn more in our FAQ section!
